Owner: Date 8/18/2023
Fishers Island Ferry District
Town of Southold
261 Trumbull Drive
Fishers Island, NY 06390
RE: Invitation to Bid for renovation work to be completed at 357 Whistler Avenue, Fishers Island NY
The Fishers Island Ferry District will be accepting bid proposals for the above referenced project. Bids must be received by no later than 12noon on September 22, 2023. Bids received after this date and / or time will not be accepted and will be returned unopened to the sender. This is a Public Works project. Start date is flexible based on scheduling; but no earlier than October 2, 2023.
Please submit one original and two copies of the Proposal. Faxed or emailed Proposals will not be accepted
Sealed proposals will be received at the Ferry District office at 261 Trumbull Drive by 12 noon on September 22, 2023. All proposals shall be clearly marked with “357 Whistler Avenue Renovation Bid”. Bids will be opened at 2pm at the Ferry District Office in the presence of the Fishers Island Ferry Board of Commissioners.
The Proposals shall remain firm for not less than thirty (30) days from the date of receipt of the Proposal. Bidders guarantee that all goods and services meet the requirements of the solicitation during the contract period.
Bidders are encouraged to bid any or all items.
https://apps.labor.ny.gov/wpp/publicViewPWChanges.do?method=showIt
Prior to the commencement of work, the vendor shall furnish the Town of Southold, NY a Certificate of Insurance showing compliance with the following limitations. The vendor agrees to comply with the provisions of Workers Compensation laws of the State of New York.
Listed below are the insurance coverages which must be procured by the vendor at the vendor’s expense.
-Proof of current workers compensation
-Liability insurance- $1,000,000.00
-Property damage-limits of $500,000.00 for each accident and $1,000,000.00 for the aggregate
This is a Public Works Project and Suffolk County Prevailing Wage rates apply. Wage rates are provided by the State of New York.
Scope of Work
It is understood that except as otherwise specifically stated in the contract, the vendor (contractor) shall provide and pay for all materials, labor, tools, equipment and transportation of every nature and all other services and facilities of every nature whatsoever, necessary to execute, complete and deliver the work within the specified time. Permits and licenses necessary for the execution of the work shall be secured by the vendor. All supplies and materials shall be new. Any work necessary to be performed after regular working hours, such as work performed on Sundays or legal holidays shall be performed without additional expense to the District.
Taxes
The Fishers Island Ferry district is a tax-exempt organization. A copy of the tax-exempt form will be furnished upon request.
Proposal Deviations
Any deviation from the scope of the work indicated herein must be submitted in writing, clearly noted and explained I detail on a separate form and attached to the submitted Proposal.
Contract Form
Upon contract award, the Ferry District and vendor will have a signed contract prior to any work being started.
Change Orders
Any change in the work involving extra cost will require a written change order presented tot the Ferry District for approval.
Clean up Site
All outside and inside areas of the building and grounds shall remain clean and free of any construction debris.
Timing/Scheduling
Time is of the essence on this project. The Ferry District is expecting to have all work on this project completed by May 1, 2023.
Project Goals:
This project includes the following renovations to the residence at 357 Whistler Avenue. Please include your price per line item.
1) Gut and renovate the existing first floor bathroom. This will be a full renovation as described in the drawings.
2) Gut and renovate the existing second floor bathroom. This will be a full renovation as described in the drawings.
3) Renovate the existing kitchen. This will include new appliances and cabinets. The appliances will remain in the existing locations. New vinyl plank flooring will be added to the kitchen space. This will be a full renovation as described in the drawings.
4) Sand all floors and refinish with 3 coats of polyurethane. (Not in drawings)
For a site visit or questions regarding this bid opportunity please call David McCall @ 631- 788-7463. The house could be available from September 5, 2023 through May 1, 2024.
If you are interested in submitting a bid, it should be delivered to the name and address listed below in a sealed envelope labeled as follows:
Fishers Island Ferry District
Town of Southold
Attn: David McCall
261 Trumbull Drive
Fishers Island, NY 06390
Bid submission Attn: David McCall
All bids received by the deadline shall be reviewed by the owner. All bids must include all requested work items, conform to the project forms and specifications and be responsive, accurate, and cost reasonable. Fishers Island Ferry District will select the contractor to perform all work required and the contract will be executed between Fishers Island Ferry District and the winning contractor.
You are reminded to bid only on those items designated in the plans. In the event the owner should request additional work or deletion of any work from the drawings, or should you feel additional work is required, those items, shall be listed and submitted to the architect to be included in an addendum. All additional items will be considered separately from the base bid in consideration of any changes and will be negotiated with the owner after the bid opening.
Fishers Island Ferry District has the right to reject any and all bids at their sole discretion.
Upon selection of the winning contractor Fishers Island Ferry District will send a bid award notice to the selected contractor. The bid award notice will advise the selected contractor of the date, time, and location of the pre-work conference that must take place before any work can begin. Upon satisfactory completion of the pre-work conference, Fishers Island Ferry District will issue a “notice to proceed” which must be executed by the selected contractor as well.
Thank you for your consideration of this invitation to bid.
Sincerely,
Geb Cook District Manager
Note: Further details including a Bid Form and Architectural Drawings can be obtained directly from David McCall at the Ferry District office on Fishers.
